5 Cold chain preparation

The insulated boxes available in the catalogue will keep the temperature between +2 °C and +8 °C for 2 days at an ambient temperature of 28 °C. It has not been tested at higher ambient temperatures.

5.1 Shipping at +2 °C to +8 °C with 0.6-litre ice packs

The procedure for samples that have to be sent at +2 °C to +8 °C using ice packs is as follows:

• Prepare an insulated triple-packaging box.
• Prepare the four ice packs:
• Remove them from the freezer and leave them in a +20°C location, protected from the sun.
• After 15 minutes, check the amount of liquid in the ice packs. To ensure that the ice packs are at the right temperature, they should have 5 cm of water visible in the bottom when held vertically. When the ice packs are shaken, the sound of water can be heard.
  ! If there is less than 5 cm of water or no water at all, the packs are too cold, and the samples might freeze early in transport !
  ! If there is more than 5 cm of water, the packs are too warm, and the temperature might get too high during transport !
• If the ice packs are not at the correct temperature after 15 minutes, leave them for another 15 minutes, protected from sunlight, and then check again.
• Once all four ice packs are at the correct temperature, place them in the insulated box.
• Put the samples, in their packaging, into the box.
• Close the insulated box.

6. Documentation

6.1 IATA : Category A - UN2814

Indicative examples of infectious substances included in Category A in any form unless otherwiseindicated

Adapted from Guidance on regulations for the transport of infectious substances 2021-2022. Geneva: World Health Organization; 2021. Licence: CCBY-NC-SA3.0IG

6.2 Sample dangerous goods declaration (DGD)

6.3 Sample donation certificate

6.4 Sample Air Waybill (AWB)

6.5 Institut Pasteur shipping label

Available at the following address:

https://www.pasteur.fr/fr/file/3157/download?token=Evu6jsP5

Regardless of the mode of transport, fill out and affix a label as above to the outer packaging of all shipments destined for the Institut Pasteur's National Reference Centers.

Sender:

• Name
• Hospital/Laboratory/Unit
• Address
• Postal code
• City
• Country
• Phone number
• Fax number

Storage conditions: choose one

• Ambient temperature
• + 4 °C
• -20 °C

Recipient:

• Institut Pasteur
• National reference laboratory of _______________________________
• For the attention of _________________________________________
• Address: already added
  

References

1. Guidance on regulation for the transport of infectious substances 2021-2022/WHO
https://apps.who.int/iris/handle/10665/339825

2. Exempt Human/Animal specimens shipping guidelines. Retrieved from :
https://www.cancertrials.ie/wp-content/uploads/2018/05/DHL_Exempt-Human-Animal-Specimen-Customer-2015.pdf

3. IATA document. Dangerous Goods Regulations (DGR). 62nd Edition. 2021. Retrieved from